Description

Hi, we are a Landscape Design Build Company located in Cincinnati, OH.

We’re looking for a Bookkeeper that will help us maintain accurate financial records and perform essential accounting tasks. We prefer candidates who are interested in a dual role (bookkeeping + administrative support). We will start part-time but will be full-time as we grow. Aside from maintaining the financial health of the company, we need someone who can support us with the day-to-day administrative tasks.

Responsibilities

Bookkeeping
◉ Maintain accurate and up-to-date financial records
◉ Prepare and process invoices, bills, and payments.
◉ Perform bank reconciliations and ensure accuracy of financial transactions.
◉ Monitor accounts receivable and accounts payable.
◉ Prepare financial reports, including P&L, balance sheets, income statements, and cash flow statements.
◉ Assist with budgeting and forecasting processes.
◉ Manage payroll records and process payroll accurately and timely.
◉ Ensure compliance with accounting principles, regulations, and internal policies.
◉ Collaborate with other team members to ensure smooth financial operations.
◉ Provide support during audits and tax filing processes.

Administrative Assistance
◉ File Management
◉ Handle emails and inquiries, and direct them to the appropriate person.
◉ Maintain and update records, databases, and filing systems.
◉ Schedule appointments, meetings, and maintain calendars for team members.
◉ Assist in organizing company events and meetings.
◉ Assist in the preparation of reports, presentations, and documentation.
◉ Provide administrative support to the core team as needed.


Weekly Deliverables
To be completed on or before Monday 8AM EST

1. Quickbooks
-Reconciliation
2. YNAB (Personal and Business)
-Reconciliation
-Tracking expenses
3. Balance Sheet and Profit and Loss
-Send us the weekly report and inform us for any inaccuracies and make necessary adjustments
4. Debt Payments and Account Payables
-Monitor our payments and balances and inform us for any inaccuracies and make necessary adjustments
5. Work in Progress
-Visual Report of our Work in Progress Projects.
6. Expenses Sheet
-We gather our finance sheets in one spreadsheet and we need it updated for reference.

Monthly Deliverables
To be completed on or Before the first Monday of each month.

1. Bonuses/Raises
-Track Bonus Payments and raises for our employees
2. Monthly Sales Tax
-Inform us of the monthly sales tax amount. Once approved, file and pay it online.

As needed Deliverables

1. Bills Management
-Placement of bills in QB and YNAB
2. Tax Support
-Provide support during audits and tax filing processes
3. Payroll Support
-Manage payroll records and process payroll accurately and timely.
4. Suggest bookkeeping efficiency practices where needed.

Aside from what are being asked above, we also need a Bookkeeper to possess the ff traits:

◉ Reliable
◉ On-time with reports
◉ Knows how to file, submit, and pay taxes
◉ Easy to communicate with.
◉ Affordable and valuable
◉ Flexible and supportive of our growth
◉ Honest and has integrity
◉ Easy to work with
◉ Can communicate via Slack (our communication tool)
◉ Proficiency in using Quickbooks and YNAB
◉ Expert in Bookkeeping
◉ Makes our business run smoothly in Finance Department
◉ Enable us to make informed Financial Decisions
◉ Keeps our records organized
◉ Suggest bookkeeping better practices

We have been in the Landscape Design Build industry for 13 years now. We need someone who can go on a journey with us to a growth period where there is more for us to track and more for us to celebrate. If this is you - please send us your application.

Requirements

NOT FOLLOWING INSTRUCTIONS WILL BE REJECTED IMMEDIATELY.

◉Please provide your availability and proposed service rate. Monthly or weekly package pricing will be considered
◉ONLY apply if you have experience working with similar businesses like ours (ex. Landscape Design Build company, Home Remodelling industry, etc.)

DO NOT send us an email directly or your application will be rejected right away. We will only consider applications sent here in Workwisse.